Onboarding Experience within Broadspectrum for Salaried/Wages new hires

Onboarding Experience within Broadspectrum for Salaried/Wages new hires

Background

Candidates who are "Hired" within the Recruitment Module of SuccessFactors (HR Central) on "Salaried or Wages" employment type requisitions are required to complete their on-boarding forms and polices via the Onboarding Module of "SuccessFactors".

Hiring Managers who recruit candidates with "Salaried" employment type will be asked to complete Manager onboarding wizard for their new hires within SuccessFactors (HR Central).

Who are the user roles involved in the process?

External Candidate (new hire)
Manager (Hiring Manager) - named as "Hiring Manager" on the job requisition
HRSC

What is the employment type field in Job Requisition?

Within the job requisition there is a field "Please select Salary or Wages position".  This field is completed by the manager initiating the requisition.  It is important this field is correctly reflected to the correct employment type of the new hire(s).




How is the workflow initiated?

Once a candidate (attached to Salary or Wage employment type requisition) has formally accepted their position offer, the HR Service Centre will move the candidate to "Hired" status within the requisition (Recruitment Module) and initiate onboarding for that newly hired candidate.

This "initiate" activity triggers the following emails to candidates.


Email Name:
To:
CC:
WorkCountry
Emp Category
Welcome Letter - Salary - AUS
Candidate
Hiring Manager;
HRSC
Australia
Salary
Welcome Letter - Salary - NZ
Candidate
Hiring Manager;
HRSC
NZ
Salary
Welcome Letter - Wages - Aus
Candidate
Hiring Manager;
HRSC
Australia
Wage
Welcome Letter - Wages - NZ
Candidate
Hiring Manager;
HRSC
NZ
Wage

The initiate activity triggers the following emails to hiring manager

Email Name:
 To:
 CC:
 WorkCountry
 Emp Category
Manager - New onboarding process
 Hiring Manager
None
All
 Salary


What does the new hire need to complete once they receive the email?

After the candidate receives the " Welcome Letter" email they will be asked to complete the following:

  1. Create system password
  2. Personal details
  3. Emergency contact details
  4. Tax Dec
  5. Bank account details
  6. Super
  7. Diversity
  8. Corporate policies
  9. Sign off

What Corporate polices are required to be signed off by new hire?

There are a number of Corporate policies that are required to be read and signed by each new hire.  There could be different variations of the policies on the new hires work country or employing entity.

The below table documents the inventory of the Corporate policies and any rules that apply.

Document

Description

Source

Required

No. Pages

Version

Rule

Country

Code of Business Conduct

Code of Business Conduct (TMC-0000-LE-0008) Policy

InfiNet

Yes

27

Rev 9 - January 2019

None

ALL

House Rules

Broadspectrum House Rules (TMD-2000-HR-0091) Policy

InfiNet

Yes

6

Rev 1 – December 2015

None

ALL

Acceptable Use of IT

Acceptable Use of IT Policy (TMC-0000-IT-0006)

InfiNet

Yes

9

Rev 14 – May 2018

None

ALL

Health & Safety policy

Health, Safety and Environment Policy (TMC-0000-SA-0002)

InfiNet

Yes

1

Rev 14 – Jan 2019

None

ALL

Equality & Diversity policy

Equality and Diversity Policy (TMC-0000-HR-0001)

InfiNet

Yes

4

Rev 6 – April 2017

None

ALL

Anti-Discrimination, Harassment,

Bullying and EEO Handbook

Anti-Discrimination, Harassment, Bullying and EEO Handbook (TMD-2000-HR-0092)

InfiNet

Yes

16

Rev 2 – Aug 2015

None

ALL

EAP Brochure

EAP Brochure – Australia

TMD-2000-HR-0097

InfiNet

Yes

2

Unknown

If zWorkCountry Equal 511 (Australia)

AU

Fair Work Information

Fair Work Information Statement

Fair Work Website

Yes

2

2019

If zWorkCountry Equal 511 (Australia)

AU

Broadspectrum Australian Super

Broadspectrum Australian Super Information

Australian Super Website

Yes

3

1286.2 09/18 ISS3

If zEmployingEntity NotEqual Easternwell and

zWorkCountry NotEqual 613

AU

Drug and Alcohol Procedure

Drug and Alcohol Procedure (TMP-9000-SA-0005)

InfiNet

Yes

13

Rev 9 – December 2015

If zWorkCountry Equal 613 (New Zealand)

NZ

Drug and Alcohol Procedure

TMP-2000-SA-0041

InfiNet

Yes

16

Rev 2 – Aug 2016

If zWorkCountry Equal 511

AU

EAP Brochure New Zealand

EAP Brochure - New Zealand

InfiNet

Yes

2

#1547 2016 e-Flyer No:31

If zWorkCountry Equal 613

NZ

Company Motor Vehicle Procedure and Operational Standard

NZ Company Motor Vehicle Procedure

TMP-9000-PE-0003
Also includes in PDF:
Operational Standard
TMS-0000-SA-0015

InfiNet

Yes

21

Rev 11 – Oct 2018

None

ALL

Integrated Vehicle Management System (IVMS)

Integrated Vehicle Management System (TMP-2000-PE-0002 IVMS)

InfiNet

Yes

25

Rev 6 – December 2018

None

ALL

KiwiSaver Factsheet KS3

NZ KiwiSaver Factsheet KS3

https://www.kiwisaver.govt.nz/

Yes

2

KS 3 | Nov 2017

If zWorkCountry Equal 613

NZ

Easternwell Super Information

Easternwell Super Information


Yes

2

unknown

If zEmployingEntity Equal Easternwell and

zWorkCountry NotEqual 613

EASTERNWELL

Employee Benefits – Marram

NZ Employee Benefits Marram Flyer

InfiNet

No

2

unknown

If zWorkCountry Equal 613

NZ

Mandatory Safety Rules Policy

TMP-0000-SA-0018 - Mandatory Safety Rules (MSR) Policy

InfiNet

Yes

8

Rev 3 – Nov 2016

None

ALL

Social Media Policy

TMC-0000-LE-0017 -Social Media Policy

InfiNet

Yes

5

Rev 4 – Sept 2018

None

ALL

Southern Cross Health Society – Health Essentials

NZ Southern Cross Health Essentials

InfiNet

No

2

0780/MS/CON/1XSCHEF01/0114

If zWorkCountry Equal 613

NZ

Southern Cross Health Society - Insurance

Southern Cross Health Society - Health Insurance Flyer

 

No

1

MS/BUSF/0617

If zWorkCountry Equal 613

NZ

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